Summer is finally in the rear-view mirror and, as we look ahead, crisp fall weather is on the horizon. Though autumn is a little different for us here at Actsoft’s home office in Florida than it is elsewhere, we still look forward to (slightly) dipping temperatures and all things autumnal: seasonal beverages — sorry PSL, apple cider is the clear winner here — chilly(ish) mornings, and (best of all) the anticipation of the pending (and seemingly never-ending) holiday season.
This month in particular marks the official countdown to Halloween, the frightful holiday that kicks off the whole season. Haunted houses and visages of ghosts and goblins begin to pop up all over the place. It seems that no matter where you turn, you’re faced with visions of terror and the stuff of nightmares.
Of course, this type of scariness is all in good fun. But what isn’t a fun scare — and one we all like to avoid, no matter what time of year it is— is the idea that you’re losing a ton of money every single day from the inability to properly manage your team for the simple fact that they’re all off-site.
Our solution can be the safety net that reels you in and gives you access to all the insight you need about your team and equipment, whether it be where tools and vehicles are located, how they’re used, and whether they need to be serviced; employee locations when they clock in or out; and how many customers they’ve tended to that day. And that’s just the tip of the iceberg.
Don’t believe us? Let’s look at the numbers based on a fleet operation of 10 vehicles running on diesel fuel. If your drivers are selecting less-than-direct routes to and from each job and then allowing their trucks to idle needlessly for extended periods of time at each job site, this burns fuel excessively. Now let’s say, on average, this behavior wastes one gallon of diesel fuel each week, per truck. Given a current national average of $3.06 per gallon, that’s $30.60 each week. It may not seem like much, but over the course of the year, your crew’s behavior has effectively thrown away $1,591.20 of your money.
Now, let’s consider that the same 10 vehicles in your fleet are staffed by two workers at any given time, and they each make $20 an hour. If the less-than-direct routes they opt to drive waste, say, an hour of each worker’s time every day, that’s $400 a day, which works out to be $20,800 every single year. Just because your drivers aren’t taking the most efficient routes between jobs.
Think that’s bad? What if your team, unbeknownst to you, is submitting timesheets that aren’t entirely truthful? Maybe they fudge 15 minutes here, 10 minutes there. This could add up to another hour of worker time that you’re paying for, though no actual work is being done. That’s another $20,800 taken out of your pocket annually.
(And we’re not even getting into the lost revenue from potential customers that could have been seen if you were able to ensure that your team was operating as efficiently as possible.)
So with just these seemingly innocent, almost unnoticeable behaviors, your company is out $43,191.20 … every year.
About to faint, yet?
As petrifying as this scenario is, there’s a simple solution to it all. With our Fleet Tracking capabilities, you can make sure that your vehicles are taking the most optimized routes at all times. Plus, you can arrange to have alerts sent your way whenever vehicles are left idling for an excessive period of time, as determined by you. No more burning through fuel (and your wallet) needlessly. Driving the optimized routes will also save you from paying your workers for driving around instead of being at actual job sites.
Our Timekeeping functionality gives you digital verification of not just the times your team clocks in, but also their physical locations. This means there’s no more saying they were working when they were, in fact, just rolling out of bed. Or claiming to be finished with lunch, but hanging around offsite for another 20 minutes. The GPS Tracking capabilities can work in tandem with Timekeeping to help keep your employees accountable.
With the implementation of an easy-to-use, affordable solution, you just saved yourself $43,191.20 every year, plus your team now has time to fit more customers into each workday.
Not so scary, anymore.
Have any questions on how Actsoft can help you?
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About the author : Joshua Pramis
Joshua Pramis is a writer and editor with an affinity for all things travel, tech, and food. His work has appeared on Travel + Leisure, Conde Nast Traveler, Digital Trends, and the Daily Meal, among other outlets. When he's not at home canoodling with his cats (which is typical), you'll find him running races, exploring new locales, and trying out different food venues in St Petersburg, Florida.